Normalizing your Veterinary Practice Data with rhapsody
When data isn’t normalized, it’s easy to mix up your bulldogs with your shih tzus. But that leaves you with nothing but BS.
Think of your actual practice. If the place were a mess, would you be able to run an efficient business?
You software houses your virtual practice. If the platform is unable to sustain an organized system, then your virtual practice is a virtual mess. And your actual practice suffers.
By implementing a system designed to record, store, track, and manage data with ease, your practice is set up for success.
Rhapsody cleans up the BS.
This is your journey from bad data to a functional system, as told by '80s pop songs.
We're not gonna take it
Getting ready to switch to rhapsody is all about attitude. Be ready for change. Be willing to adapt, adopt, and eliminate habits. Most importantly, be pumped to take your practice to the next level.
Your Attitude Contract
- Inconsistencies in inventory management
- Mediocre client compliance
- Inaccurate and outdated medical records
- Inefficient workarounds wasting hours of my day that could be spent seeing patients
- Lost charge capture
- Less revenue than possible
- Not know what's going on behind the scenes because it's too messy to figure out
Another one bites the dust
Change doesn’t just happen. Change is triggered. And in the veterinary space, that usually means the workarounds, implemented to uphold an outdated system, stop working.
There are many ways systems give out on us. Servers crash, overhead costs crush, or client compliance decreases. But sometimes, systems are failing far less visibly.
- Practices tend to adopt unique methodologies (& sub-methodologies) to describe procedures
- Inconsistencies between practice nomenclatures and the lab vendor catalog results in incorrect orders regularly
- An inventory without a naming and pricing structure cause drugs to be miscounted and results in a negative impact on the profit margin.
Rhapsody implements a system from the get-go that keeps your data clean, contained, and easily maintained. So not only does your practice succeed now, but you’re prepared to succeed in the future.
We blind you with science & hit you with technology
Time to rhapsody it up! We use technology to bring the science behind veterinary medicine to the forefront.
The science
Rhapsody eliminates freeform data entry, instead opting for pre-determined catalogs to keep your data organized, contained, and easily maintained. We use science to determine what matters and categorize accordingly.
- The rhapsody catalog is build on AAHA and AVMA standards
- Lab, drug, and food names are directly generated from vendor catalogs
- A recognized diagnostic code set is used.
The technology
Technology is the means to to implement a system to house your practice’s data.
The process
Data migration starts with a deep clean to get a clear picture of active and useful data. then the data is mapped against rhapsody’s global inventory catalog.
- Everything is pre-defined, categorized, and sub-categorized based on a sophisticated hierarchy
- Migration cleans up the data to include necessary data
- Set up includes configuring the inventory, adding prices, and activating all operating items
The tool
The Rhapsody Matcher is a custom-built migration tool that not only converts data to rhapsody, but cleans errors, omissions, duplications and corruptions. Findings include:
- Deceased patients based on patient notes, & history
- Inactive patients based on client activity, age, & status
- Missing rabies tag values
- Additional vitals entries
- Correcting mismatched species
- Matching old prices to rhapsody's catalog
- Items to excluded based on extensive inactivity or irrelevancy
- Updating the price list to reflect current procedures, labs, and inventory prices
You can see clearly now
Rhapsody automates everyday processes, eliminates paper, and reduces typing. It enforces a system that keeps your data organized for the long haul.
- Training includes configuring the entire platform to your practice
- All workflows are interconnected and automated
- The system tracks data for you
- Integrated reports keep you updated on every part of practice operations
By handling data differently, rhapsody transforms every workflow.
- Maintain accurate records
- Replace workarounds with workflows
- Intuitive inventory management
- Better work-life balance for the entire team
- More time to see more patients
- Happy clients, healthy pets
And so your journey from bad data to a functional system concludes. Bulldogs are bulldogs. Shih tzus are shih tzus. And, turns out, ’80s pop songs are the key to understanding the value of good data.
